Organizational Reporting Structure:
Reports to the Department of Administrative Affairs.
General Objective:
In charge of archiving and filing documents.
Tasks:
- Filing and retrieving documents using modern technology.
- Classifying, coding, indexing and filing documents according to their subject to retrieve them easily.
- Keeping a single copy of outgoing correspondence. (Additional copies can be made when needed).
- Keeping documents in similar files and writing serial numbers and codes on them.
- Referring the completed temporary files to the concerned authorities.
- Filing resolutions, regulations and circulars in separate folders and shelves to retrieve them easily.
- Enabling easy access to those files and providing all the Ministry's departments with any required copies.
- Performing any other assigned tasks.