Organizational Reporting Structure:
Reports to the Department of Administrative Communication.
General Objective:
In charge of the Office’s various outgoing works and handing them to the concerned units and authorities.
Tasks:
- Receiving outgoing correspondence needing to be sent.
- Sorting correspondence to concerned authorities in the appropriate manner.
- Documenting dates and serial numbers on correspondence and envelopes.
- Sorting originals and copies of outgoing transactions separately from the copies to be filed.
- Entering outgoing transaction data via computer.
- Preparing correspondence, attaching data and handing them to the distributers in order to be delivered to the destination departments as well as coordinating with the Incoming Unit.
- Providing the Archiving Unit with a copy of each outgoing correspondence.
- Informing the Follow-up Unit with any transactions requiring follow-up. Supervising, assigning tasks and guiding the personnel working in the unit.
- Performing any other assigned tasks.